Customer communication is so very important to the long-term success of our businesses. Not only is it important at the beginning stages of the relationship but it is equally as important throughout the life of your sales relationship with your valued customers. Being sincere and thoughtful when you provide information to your customers and during the entire process of communication from the first time you speak to them and throughout the entire process or lifetime of that customer relationship is paramount.
In this three part series, we are going to delve into some tips to guarantee you successful conversations with your customers.
Have you ever felt yourself communicating your bad mood over the phone or in an email communication with your customer? Let’s be honest with one another. I know for certain there are times I pick up the phone and probably sound short or frustrated. Every time I catch myself sounding that way, I cringe and wish I had not picked up the phone at all. I am certain it would have been better to just let it go to voicemail and call back when I was in a better frame of mind. I am not suggesting that we can always maintain the sugar sweet tone we want to put across, but we can make an effort to watch our tone and be consistent with our tone of voice.
Which of these two sounds better? “ Ok, anything else?” or “Thanks, is there something else I can help with?” Clearly we all know the answer to that question. Being in the moment and not thinking about then next project on your to-do list is important. Be in the moment with the customer you are talking to at that moment.
The same rule applies to email communication. Be careful not to be brusque and seemingly short, but do be brief considering the value of their time. People tend to skip through long paragraphs and might miss something relevant and important. So work on using shorter sentences and paragraphs while still getting the message across. Using bullet points is also effective to bring attention to the areas you want to be they read.
Joanie Ogg is a 40+-year travel industry executive that has been recognized by all facets of the travel industry. She and her husband, Tom Ogg and son, Andy Ogg own and operate a plethora of websites supporting Travel Professionals with resources and tools to grow their respective businesses. As co-author of a variety of books and publications she has inspired tens of thousands of travel agents attending her presentations and keynotes at trade events, cruise seminars, international trade gatherings and numerous local educational venues throughout the United States. Joanie is a Master Cruise Counselor (MCC) and a Certified Travel Counselor (CTC) as well as a recipient of numerous awards and recognitions within the travel industry.